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BRIEF REPORT: REGIONAL ACCOUNTABILITY SYSTEM SOFTWARE ONBOARDING WORKSHOP

Level: District-Level Implementation

Region: Volta Region, Ghana

Scope: 17 Districts and Municipalities

  1. Executive Summary

The district-level onboarding workshop for the Regional Accountability System Software (RASS) developed by Keep Premium Solutions was successfully executed across 17 districts and municipalities within the Volta Region. Aimed at digitizing data management, streamlining performance tracking, and reducing administrative burdens, this 1-day system intensive equipped headteachers and ICT-savvy teachers with essential software navigation skills.

In total, 3,000 system users were successfully trained. The workshop achieved its intended objectives, generating high user satisfaction and a strong, public commitment from attendees to integrate the platform immediately into daily school administration to enhance regional learning outcomes.

  1. Key Workshop Analytics
Metric Details
Geographic Coverage 17 Districts & Municipalities (Volta Region)
Duration 1 Day per cohort (Intensive System Training)
Total Participants Trained 3,000 System Users
Target Audience Basic School Headteachers & ICT-Savvy Teachers
Key Output Activation of Headteacher Dashboards & Teacher Onboarding Frameworks
  1. Core Training Modules & Content Delivery

The 1-day training was systematically structured into six critical modules, balancing backend administrative settings with frontend student data analytics.

1.System Registration: Module 1.

Participants were guided through the step-by-step verification process to register their respective schools onto the core Regional Accountability System Software database, establishing unique institutional IDs.

2.Teacher Onboarding & Personal Dashboards: Module 2.

Headteachers learned how to populate and manage staff lists, assigning unique dashboards to classroom teachers. This module covered individual access points for managing School-Based Assessment (SBA) scores, maintaining personal teacher records, and utilizing the Teacher AI Assistant for automated lesson note preparation.

3.School-Level Account Management: Module 3.

An administrative deep-dive into customizing institutional profiles, setting up academic terms, managing classroom allocations, and configuring global settings for individual basic schools.

4.Headteacher Dashboard Navigation: Module 4.

A comprehensive walkthrough of the oversight portal. Headteachers were trained to monitor teacher submissions, track lesson note compliance via the AI system, and run real-time checks on administrative workflows.

5.Student Performance Insights: Module 5.

Training on data visualization tools within the software. Participants learned how to interpret automated charts, isolate underperforming student cohorts, and utilize data-driven metrics to design targeted academic interventions.

6.BECE Results Upload & Analysis: Module 6.

A critical session dedicated to historical and real-time data entry. Users practiced importing Basic Education Certificate Examination (BECE) results, generating comparative multi-year reports, and reviewing automated school-by-school performance breakdowns.

  1. Expected System Workflow Impact

The implementation of these modules directly shifts school management from a paperwork-heavy structure to an agile, digital ecosystem:

  • Administrative Efficiency: The integration of the Teacher AI Assistant drastically reduces the manual hours spent drafting weekly lesson notes, shifting teacher focus back to active classroom instruction.
  • Granular Academic Tracking: Transitioning SBA scores from paper ledgers to interactive dashboards allows headteachers to spot academic trends instantly rather than waiting for end-of-term reports.
  1. Participant Feedback & Resolution Culture

Feedback compiled across all 17 districts indicated an overwhelmingly positive response.

Key Participant Takeaways: Attendees expressed immense satisfaction with the software’s intuitive user interface (UI) and the practical utility of the data insights tools. The inclusion of the automated AI lesson planner was highlighted as a massive relief to the daily instructional workflow.

Importantly, the 3,000 newly trained users concluded the workshops by pledging their professional commitment to standardizing the platform across their schools. They noted that the transparency brought by the BECE analysis tools and real-time dashboards would act as a catalyst for lifting student performance levels across the Volta Region.

  1. Sustainability Strategy & Next Steps

To ensure the momentum generated from this successful onboarding translates into long-term system health, the regional directorate should prioritize the following track:

  • District Tech-Leads deployment: Leverage the trained “ICT-savvy” teachers as the first line of local technical support within their respective circuits.
  • SBA Data Standardization: Establish a firm timeline for the upload of current term SBA marks to prevent data backlogs.
  • Continuous Monitoring: Implement casual monthly check-ins via the regional dashboard to flag schools showing low system usage or delayed submissions.

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Volta Region Moves to Boost Practical Science Education as Educators Undergo Intensive Training

HO, VOLTA REGION — In a major push to revitalize STEM education at the basic school level, Keep Premium Solutions (KPS), in collaboration with the Volta Regional Education Office, successfully hosted a two-day Practical Science Pedagogy Training of Trainers Workshop.

The event, which took place from May 28 to May 29, 2026, at the OLA Regional French Center in Ho, brought together 35 educators from various municipalities and districts, alongside six master trainers. The initiative directly addresses the critical gap in practical, hands-on activities in basic school science classrooms across the region.

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Scenes from Mastercard Foundation EdTech Fellowship Onboarding Ceremony at Accra Labadi Beach Hotel on 15th April, 2026.

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Adoption Forum held for Key stakeholders in the Volta and Oti Region to discuss the KPS innovative software application that help educators monitor schools learning outcome of learners to inform and direct their policy decision in providing quality education delivery in the Volta and Oti Region.

 

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Stakeholders Engagement Forum held for Metropolitan /Municipal and District Directors of Education, Leadership of Regional COHBS, Representatives from the Regional Education Directorate on Effective ICT Integration into the new standard based curriculum held at Acknac Hotel, Accra.

 

1st Quarter Review Meeting with the Board of Directors and Staff of KEEP PREMIUM SOLUTIONS held at Sky Plus Hotel, Ho. At this review meeting, we discussed our success, challenges and strategies to improve upon our products and services to our customers and Ghana Education Service.

The commencement of a 2-day District level ICT Integration Training workshop for teachers in the public basic schools across the Volta Region. The District Director of Education for Afadzato South, Director Akpene addressing the participants at the opening session of the 2-day ICT skills training programme at Liati. It was a great and amazing experience contributing our quota to the improvement of quality education delivery in line with Sustainable Development Goal 4 of the United Nation Resolutions.

Results Analysis System Software training workshop for Headteachers and ICT teachers in the Volta Region.

Stakeholders Engagement Forum held for Municipal and District Directors of Education, Leadership of Regional COHBS, Reps of Teacher Unions on Effective ICT Integration into the new standard based curriculum held at Steven’s Hotel, Ho.

 

Teachers from public schools were trained on effective implementation of the standard based curriculum. This was organized in collaboration with Ketu South GNAPS Executive.
KEEP PREMIUM SOLUTIONS have trained 30 teachers and office staff to support the district and municipal level training of teachers on a 2-day ICT Integration into the standard based and the common core curriculum implementation. The participants were drawn from Anloga, Keta, Ketu South, Ketu North, Akatsi South and Akatsi North districts.
Stakeholders Engagement Forum held for Education Directors in the Oti Region on effective ICT Integration into the curriculum implementation.
The cohort 2 training of the district level ICT Integration Training support. In total, 26 participants were trained to be master trainers at the district level. The team comprised of South Tongu, North Tongu, Central Tongu.
Cohort 3 trainer of training workshop for teachers and staff to support the downstream training. A total of 25 teachers were drawn from Ho Municipal, Ho West, Adaklu and Agortime Kpetoe for the training.
The last cohort training was done for South Dayi, Hohoe Municipal, Afadzato South, North Dayi and Kpando Municipal teachers and office staff. A total of 30 participants were trained on the effective ICT Integration into the curriculum.

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